Connecting the store to the CRM for brands that sell wholesale and direct
Brands with retail customers and business accounts run two motions on one catalogue. The integration that keeps wholesale accounts, orders, credit and reps in the CRM while the store handles the transactions.
10 Dec 2025 · 2 min read · by HeiSyn
A brand that sells to consumers online and to retailers, distributors or corporate buyers offline has a B2B2C business with two very different sales motions on one product catalogue. The store handles consumer transactions well; the wholesale side needs a CRM — accounts, contacts, credit terms, reps, reorder cycles — and the two have to agree on customers, products and orders.
Accounts and contacts
Wholesale customers exist as companies in the CRM with contacts, terms and an owner; their store accounts are linked by domain and tagged with the price list they see. A new wholesale signup on the store creates the CRM company and a task for the rep to approve terms before the first order.
Orders
Wholesale orders placed on the store, by a rep, or by email flow into the CRM as deals or orders against the account, with the products and values, so reps see the account's full history and reorder cycle. Consumer orders stay in the store and feed the lifecycle tools, but aggregate consumer sales by region can inform wholesale targeting.
Reorder and credit
Each account's typical reorder interval drives a reminder to the rep and, where appropriate, a message to the buyer with their last order pre-filled. Credit limit and overdue invoices from the accounting system are visible on the account and can hold orders automatically.
Reporting both motions honestly
Revenue, margin and growth by channel — direct and wholesale — with the catalogue as the common dimension. Products that sell direct but not wholesale, or the reverse, are the interesting rows. One dashboard, two motions, no double counting.
Questions people ask next
- Should wholesale customers order on the same store as consumers?
- It can work with a wholesale channel or a B2B feature set showing separate pricing and terms, and it keeps one catalogue and one order flow. Larger accounts often still prefer a rep or an emailed purchase order, which the integration should accept just as readily.
- How do we stop consumer promotions reaching wholesale accounts?
- Tag every contact by channel from the source that created it, and make the channel tag a hard exclusion in every consumer campaign. Wholesale buyers receiving a consumer discount code is the most common integration embarrassment and the easiest to prevent.
- Do wholesale buyers get lifecycle messaging too?
- Yes, but a different programme: reorder reminders, new-range announcements, price-list updates and account reviews, from their rep rather than a brand voice. The consumer flows never touch them; the channel tag guarantees it.
Want this built for your team?
A free scoping call: we map your motion, name the number that should move, and quote a fixed-scope build.
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